Secretary Affairs

• Assisting the President with scheduling, correspondence, budget management, property custody, and records administration.

• Handling authorized matters on behalf of the President.

• Preparing official correspondence and documents in both Chinese and English.

Meeting Affairs

• Organizing major university meetings, including the Board of Trustees, University Affairs, Administrative, and Executive Meetings.

• Supporting key committees such as:

  • University Development Committee

  • Regulations Committee

  • Budget Committee

  • Gender Equality Education Committee

  • Faculty and Student Appeals Review Committee

• Coordinating special committees, including the External Evaluation Advisory Committee and the University History Research Advisory Committee.

Public Relations and Media Affairs

• Receiving and hosting university-level foreign guests.

• Managing media relations, drafting and releasing press statements.

• Publishing the University e-Newsletter.

• Producing promotional materials, the institutional introduction video, and releasing campus news highlights.

Documentation Affairs

• Overseeing university-wide correspondence and document circulation.

• Managing official seals.

• Maintaining and preserving institutional records and archives.

Other Institutional Responsibilities

• Implementing and monitoring the internal control system.

• Managing the Huai-En Digital University History Museum and compiling university historical records.

• Ensuring disclosure of university and financial information.